Office Shared Storage, Use Cases

As corporate data storage needs to store ever increasing amounts of data, including commercially sensitive and personal identity information, The Office Shared Storage solution enable users to instantly share files across departments, store large amounts of enterprise data, and backup files.

This blog follows up our previous topic (Office Shared Storage, Why You Need It) by covering The Office Shared Storage solution use cases to meet the challenges and requirements of file storage and sharing in enterprise office environments.

Office Real-Time File Sharing

The Office Shared Storage solution is deployed as a unified and centralized storage space in the office for employees, to easily share files via simple user interface of shared folders with colleagues within or across the departments, so that shared files could be safely stored within the company network. To maintain privacy for sensitive data, you can set up different access rights for different users to the shared folders.

In such scenario, it is easy to manage stored files, setup data folders, storage quota and access rights for different departments. It’s also convenient to track storage space usage in order to expand capacity for employees and departments when needed. And importantly, storing the data on Office Shared Storage systems guarantees data integrity as it’s reliably protected.

When someone edits the file or the file is changed, it will be updated in real time, which solves the issue of simultaneous file editing. The Office Shared Storage systems maintains high system availability without any read/write operation interruption. For the shared files, there is no restriction of file type or file size, making it capable to meet the demands of various collaborative workflows.

In today’s data rich applications, capacity on worker’s PC hard drive is running out quickly, and users suffer limitations from lack of space on personal computers. Traditionally USB external hard drives were used as additional storage, but they are easy to damage or lose, not to speak of data loss risk due to hard disk damage, moreover, it’s not convenient for users to share files with colleagues.

The best and the most reliable solution is to deploy Office Shared Storage system in the IT server room and share its storage capacity as an additional space. With a smart client-based utility, users can quickly mount the storage space into a personal computer. With high availability design, it can provide smooth storage capacity usage with no interruptions. IT manager can easily track storage usage and expand worker’s personal storage quota when needed.

Data Backup

Business continuity demands timely backup of company data and personal work files to eliminate the risks of data loss caused by hard disk damage on employees’ PCs. If a company doesn’t provide an easy-to-use backup solution, users would not back up their files on regular basis, which in its turn may result in down time and financial losses in case of critical data loss.

Office Shared Storage addresses the common backup challenges by providing easy backup solution through intuitive utility interface. We can set up dedicated backup folder, schedule, and restoration link for regular data back up. All the backed-up data is reliably protected with RAID technology, snapshot function, and off-site/cloud data backup. To provide enough storage capacity for large amounts of static backed-up data, on-site storage can be any time expanded up to PB-level through JBOD without stopping the system operation.

Comprehensive Solutions for Different Requirements

Infortrend’s EonStor GS, GSe, and GSe Pro product families are shared storage solutions addressing all the challenges and requirements of file storage and sharing in enterprise office environments. Infortrend’s Office Shared Storage families offer comprehensive solutions that can meet different performance, form factors, and network interface requirements to fulfill the needs and budgets of enterprises of all sizes.

	EonStor GS, Enterprise-class Unified Storage, integrating SAN, NAS and Cloud, providing Active-Standby solution with high availability design.
	EonStor GSe, Single controller solution for easy file sharing especially designed for SMB.
	EonStor GSe Pro, Entry-level rackmount & desktop shared file storage, providing Enterprise-class features in the most affordable NAS.